Non-responsive requests may be resubmitted.
Each division or region shall also have a Public Records Coordinator, appointed by the Administrator of that division or region. Consistent with the policy above, Division Administrators and Regional Managers may use their discretion regarding the response to routine requests for their division or region.
Public Records Request
Large requests that require significant staff time or resources should be tracked as formal public records requests. Requesters are required to submit requests in writing and be designated by the requestor as a public records request. When a division receives a formal public records request, they can proceed one of two ways. PublicRecords state. Alternatively, staff can get the request in writing from the requestor and forward that request directly to the Deputy Director of Programs or designee.
Information involving a minor will be released only after the department has received written authorization from the minor's legal parent or guardian, and in keeping with ORS Chapter The following information must be collected for each formal public records request: Name of the requestor Date received Organization the requestor represents, if any Address, phone number, and email contact Detailed description of the public records they are requesting specifying time frame and subject matter is strongly encouraged For requests of physical documents, the department will provide an opportunity to inspect or obtain copies.
If a record is not exempt, ORS A requester may also request physical copies of the request if the originals are not stored in a secured location.
If a record is stored in a secure location, the requester will be provided a photocopy of the record. COST Public records, except those exempt from disclosure as defined in ORS Chapter , shall be made available upon request for review, and copies shall be provided at a fee reasonably calculated to reimburse the agency for the actual costs incurred in making the records available.
If the decision is made to charge a fee, the requester must be given notice ahead of time. They then have the opportunity to modify their request in order to reduce the amount of work and the size of the fee. However, some public records are exempt from disclosure.
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Under Oregon law, a public body is ordinarily free to disclose a record or information even if an exemption applies to that record or information. There are some categories of records and information that public bodies are legally prohibited from disclosing or that they may disclose only to specified entities or in specified circumstances. In general records are not housed in the office. When we receive a request, it joins a queue of other public records requests.
Within five business days you will be sent a notification that your request has been received.niatiomalomu.ga
Request a public record
The departments will identify, collect and forward the records to the Office of Public Records and Open Public Meetings. Once received, a public records officer will review the records and may redact remove information from records as allowed by the public records statute, state law, federal law or case law.
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The public records officer may also notify third parties who have an interest in the records that you have made a public records request. Once the public records officer completes the review and records are ready to be released, you will be contacted.
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Depending on the number of requests received before yours, and the size and complexity of your request, responding to your request may take anywhere from two weeks to two months. If a request is very complex, more time may be required. You will be notified if this is the case. No, your public records request is not a confidential record. Your request is itself a public record.
It can be requested by others and the office forwards public records requests to the departments holding records and to third parties who have an interest in the records you have requested. Requestors will be notified in advance of any non-standard charges. These shall not exceed the amount necessary to reimburse the agency.
Public Records and Open Meetings.